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Qualitative Requirements-GPA and Completion Rate

Students must maintain a cumulative GPA of at least 2.0 and

Complete 67% of all courses attempted and

Receive a passing grade for at least one class per semester. You will immediately become ineligible for financial aid if you receive all F's, W's, I's, or combination of these grades for one semester

You can use a GPA calculator to check how grades will affect your GPA and follow this formula to calculate your completion rate:

(Credits Completed / Credits Attempted) x 100 = Completion Ratio



(25 credits completed / 30 credits attempted = 0.8333) x 100 = Completion ratio of 83.3% (Satisfactory)

(15 credits completed / 24 credits attempted = 0.625) x 100 = Completion ratio of 62.5% (Not Satisfactory)

Quantitative Requirements-Complete Your Degree Within Limited Time Frame

Complete your academic program within 150% of the published length. Because there are multiple degree programs at PPCC, each of these lengths is individual to your program of study.

You can calculate 150% of your degree program by this formula:

Required credits for your degree x 1.5 = 150% (maximum amount of credits you can attempt until aid is suspended)



Associate of Arts Degree requires 60 credit hours.

60 x 1.5 = 90%

In this situation, you would be ineligible for aid once you have attempted 90 credit hours.

Standards of Financial Aid Appeals Decisions

Students who are ineligible (i.e. on suspension) for financial aid may appeal to regain their financial aid eligibility by completing the proper steps listed on the form and submitting the packet of required materials to the financial aid office.

At least two different employees on the appeals committee will review your appeal and decide based upon the situation and documentation provided. Valid reasons for lack of academic progress include:

  • Medical problems (family illness)
  • Family emergency (death of a family member)
  • Other documented extenuating circumstances beyond the student’s control

 Appeals must include the following information:

  • Why the student failed to make satisfactory academic progress
  • What has changed that will allow the student to make satisfactory academic progress at the end of the next term

Students may also appeal based on:

  • Extension of the maximum allowable credit hours for the currently enrolled program, or
  • Funding for an additional degree and/or certificate

Qualitative and Quantitative Eligibility Statuses

Good Standing – You are meeting both Qualitative and Quantitative requirements successfully.

Alert – You have attempted more than 110% of the credits required for your degree program. (Limit is 150%)

Warning – You have fallen below a 2.0 GPA and/or below 67% completion ratio. This will happen if you fail or withdraw from classes or do not maintain a “C” average. You are allowed one semester on warning before facing ineligibility.

Probation – Your financial aid appeal has been approved, you will be placed on probation and your progress will be monitored.

Academic Plan – You may be placed on a contract with the Financial Aid Office for both Qualitative and/or Quantitative. It is important that you keep a copy of your contract and follow the conditions outlined.  Remember that this is a contract and if you do not follow the conditions, your financial aid will be revoked.

Ineligible (aka suspension) – You have not met either the Qualitative and/or Quantitative conditions and are no longer eligible to receive federal or state funds.

Loans & Eligibility

Remember that student loans ARE considered financial aid. 

You will become ineligible if you completely Fail, Withdraw and/or receive Incomplete grades from all your classes during a single semester.

You will become ineligible if your cumulative GPA has been between .10 and 1.99 for two consecutive semesters.

You will become ineligible if your completion rate has been between 1 and 66% for two consecutive semesters. 

You will receive an email from the Financial Aid Office giving you instructions on how to appeal if you have mitigating circumstances. 

Other Important Eligibility Information

Grades of A, B, C, D, S, S/A, S/B, and S/C earned during the Fall, Spring and Summer will be considered acceptable for courses completed and financial aid eligibility.

Grades of F, U, I, W, AW, Z, U/D, U/F, SP, and AU earned during the fall, spring, and summer will not be considered acceptable for financial aid eligibility.

Courses repeated by students are counted for all qualitative and quantitative measurements, as is coursework removed from the permanent transcript through the Academic Second Chance option. 

Course Information

Courses repeated by students are counted for all qualitative and quantitative measurements, as is coursework removed from the permanent transcript through the Academic Second Chance option. 

Financial aid will pay for a previously passed course only once, if you are receiving credit for the course.

Only 30 credit hours of remedial courses can be counted for enrollment in regard to financial aid funding.

You can only receive financial aid for classes that apply towards your degree.

Classes taken by audit or portfolio do not qualify as financial aid hours attempted and will be considered as non-completion of a course.

Classes taken as pre-requisites for a degree program in which you have not yet been accepted are considered preparatory coursework. Preparatory coursework will require an Educational Goals Packet and are limited to receiving only student loans for a 12-consecutive-month period.

Grade Changes

Students are responsible for notifying the Financial Aid Office of all grade changes that might affect current or future financial aid eligibility.  A re-evaluation of a student’s status will be performed by the Financial Aid Office once the grade change has been communicated to the Financial Aid Office.